final month
Between getting ready to wrap things up at work and leave for your honeymoon after the wedding, those final 6 weeks will be busy. This package is for the bride who’s contracted all her vendors but would like someone to take it from there and tie up the loose ends. Whether it’s coordinating the menu trial, meeting with catering managers to finalize details, picking up your programs and escort cards, or preparing welcome letters for your guests’ welcome bags, we’ll tie up all those loose ends for you so that you can enjoy those final weeks of your engagement.
Pre Wedding (6 weeks prior to date)
- Planning meetings (limited to 3), phone calls, and e-mails necessary to finalize wedding detail
- Review detailed itinerary checklist with bride to confirm all desired wedding-weekend requirements
- Obtain copies of all vendor contracts
- Contact all vendors and inform them of Belle of the Ball assistance
- Confirm all contract details (deliveries, set-up times, dismantling times, etc.)
- Go through contracts and provide payment reminders on contract balances
- Coordinate and attend menu trial. Assist with menu design, timeline discussion, and room layout development.
- Schedule transportation (limousines, exit cars, shuttle buses, airport transportation, specialty vehicles)
- Provide final headcount to catering manager by due date and reconcile needed quantities of centerpieces, linens, chairs, menus, programs, and favors
- Plan ceremony and discuss family information, pew seating, processional and recessional order
- Prepare detailed wedding day itinerary; distribute to all vendors.
- Obtain all personal items from bride (guest book, pen, bridal portrait, toasting flutes, sign-in book, cake knife, menu cards, table numbers, escort cards, favors, programs, etc.) and transport to ceremony and reception venue where appropriate. Set up these items on event day.
- Prepare bridal party itinerary and distribute at rehearsal. Discuss high points at rehearsal so that all needed bridal party is aware of wedding schedule.
- Develop out-of-town guest welcome letter, itinerary, map, and directions to rehearsal dinner, ceremony, reception, and any other special locations, as well as “Things to Do in Houston” List. Send this to Client for inclusion in welcome bags or distribution at hotel check-in desk.
- Attend ceremony rehearsal and coordinate ceremony
- Arrange for wedding day prep-time food and beverages for bridal party
- Arrange for any special requests (champagne for couple’s drive from ceremony to reception, cake and to-go box sent to couple’s honeymoon suite, etc.)
Wedding Day
- Complete wedding day coverage:
- Manage wedding day timeline
- Manage vendor set-up at ceremony site and reception venue
- Setup alphabetized escort cards, guest book and pen, bridal portrait or other special photos, toasting flutes, cake knife & server, table numbers at reception site
- Distribute final vendor balances
- Coordinate transportation
- Manage hair and makeup schedule
- Deliver bridal gown ceremony site
- Assist bride and wedding party in dressing room prior to ceremony
- Deliver wedding programs to ceremony site
- Distribute personal flowers (bouquets, boutonnieres, corsages, etc.)
- Coordinate and time ushers, house party, readers, ceremony musicians, parents/grandparents, bridesmaids, groomsmen, and bride and groom
- Check couple into honeymoon suite; arrange for overnight bags to be delivered to room
- Bustle bride's dress and arrange for refreshments upon couple's arrival to reception
- Coordinate entertainment and all announcements and events throughout the evening (special dances, cake cutting, toasts, bouquet toss, couple's exit etc.)
Post Wedding
- Pick-up tuxedo rentals from designated hotel and return to rental location
- Pick up bride’s dress and take for cleaning or heirloom preservation
- Return cake rental items (plateau, cake boards, separator plates, etc.)
- Gifts and personal items held at Belle of the Ball for pickup
