Premium Full Service Wedding Coordination

This comprehensive package provides you with a full service engagement period. We will manage every aspect of planning your wedding from the initial concept and design to complete event management and final execution. We will handle everything from the budget, timeline and vendors to the smallest of details like table settings, linens and favors.

With this package you’re able to relax, savor the moment &………..well, be the bride!

Pre Wedding
  • Develop budget breakdown and manage wedding costs
    • Provide corresponding budgets to vendors
    • Negotiate contracts
    • Manage budget and provide updates

  • Prepare project plan (month-to-month checklist of tasks for each month between now and the wedding)
  • Unlimited meetings and phone calls necessary to plan and evaluate all wedding details
  • Prepare payment schedule and provide reminders on contract balance due-dates
  • Provide all vendor referrals. Schedule and attend all vendor selection appointments per below list: Ceremony & Reception Sites, Caterer (if applicable), Bride's Gown, Band, Photographer, Videographer, Florist, Linen Provider, Cakes
  • Book the following: Ceremony Musicians, Cocktail Hour Musicians, Lighting Provider, Specialty Rentals (Chiavari chairs, lounge furniture, etc.), Security (if applicable), Valet (if applicable), Hair and Makeup for Bride and Bridal Party.

    Once all vendors are chosen:

    • Ongoing phone calls, correspondence, and meetings as necessary to plan all details and confirm all vendors

  • Procure hotel room block agreements
  • Provide calligraphy template for guest list

  • Assist with save-the-date and invitation wording and mailing
  • Receive and record RSVPs

  • Coordinate and attend menu trial. Assist with menu design, timeline discussion, and room layout development.
  • Coordinate and attend mock table setting. Facilitate delivery of sample floral centerpiece, chairs, chargers, linens, and specialty china.
  • Schedule and attend ceremony music meeting. For any ceremony location, assist with music selection. Afterwards, prepare program draft, and facilitate any necessary proof revisions and program production.
  • Schedule bridal portrait session and corresponding hair and makeup sessions. Order portrait bouquet and schedule dress pickup. Deliver gown and bouquet to bride’s dressing site.
  • Develop ideas for favors and favor packaging. Order favors and packaging as requested.
  • Schedule transportation (limousines, exit cars, shuttle buses, airport transportation, specialty vehicles)
  • Facilitate the production of all items needed for seated reception (escort cards, menu cards, table numbers, etc.)
  • Provide final headcount to catering manager by due date and reconcile needed quantities of centerpieces, linens, chairs, menus, programs, and favors
  • Plan ceremony and discuss family information, pew seating, processional and recessional order
  • Prepare detailed wedding day itinerary; distribute to all vendors.
  • Pickup all personal items from bride (guest book, pen, bridal portrait, toasting flutes, sign-in book, cake knife, menu cards, table numbers, escort cards, favors, programs, etc.) and transport to ceremony and reception venue where appropriate. Set up these items on event day.
  • Prepare bridal party itinerary and distribute at rehearsal. Discuss high points at rehearsal so that all needed bridal party is aware of wedding schedule.
  • Develop out-of-town guest welcome letter, itinerary, map, and directions to rehearsal dinner, ceremony, reception, and any other special locations, as well as “Things to Do in Houston” List. Send this to Client for inclusion in welcome bags or distribution at hotel check-in desk.
  • Attend ceremony rehearsal and coordinate ceremony
  • Arrange for wedding day prep-time food and beverages for bridal party
  • Arrange for any special requests (champagne for couple’s drive from ceremony to reception, cake and to-go box sent to couple’s honeymoon suite, etc.)
  • Shop for, assemble, and deliver to hotels the out-of-town guest welcome baskets (outfitted with welcome letter, schedule, directions and “Things to Do in Houston” list)
  • Coordinate and manage all components of your choice of two (2) of the following peripheral events:
    • Engagement Party
    • Engagement Brunch
    • Bridesmaids' Luncheon
    • Spa Party
    • Rehearsal Dinner
    • Farewell Brunch
    • Bachelorette Party
    • Bachelor Party or Other Groom's Party of Choice (casino party, golf outing, fishing trip, brewery tour, grooming appointments)
  • Attend ceremony rehearsal and coordinate ceremony
  • Arrange for food and beverages for bridal party during pre-ceremony preparations
  • Coordinate any special requests (champagne during couple's drive from ceremony to reception, cake and/or "late night snacks" sent to couple's honeymoon suite, etc.)

Wedding Day
  • Complete wedding day coverage
    • Manage wedding day timeline
    • Manage vendor set-up at ceremony and reception venue
    • Setup alphabetized escort cards, guest book and pen, bridal portrait or other special photos, toasting flutes, cake knife & server, table numbers at reception site
    • Distribute vendor balances
    • Coordinate transportation
    • Manage hair and makeup schedule
    • Deliver bridal gown to ceremony site
    • Assist bride and wedding party in dressing room prior to ceremony
    • Deliver wedding programs to ceremony site
    • Distribute personal flowers (bouquets, boutonnieres, corsages, etc.)
    • Coordinate and time ushers, house party, readers, ceremony musicians, parents/grandparents, bridesmaids, groomsmen, and bride and groom
    • Check couple into honeymoon suite; arrange for overnight bags to be delivered to room
    • Bustle bride’s dress and arrange for refreshments upon couple’s arrival to reception
    • Coordinate entertainment and all announcements and events throughout evening (special dances, cake cutting, toasts, bouquet toss, couple’s exit, etc.)
    • Collect all gifts and personal items
    • Decorate honeymoon suite

Post Wedding
  • Pick-up tuxedo rentals from designated hotel and return to rental location
  • Pick up bride’s dress and take for cleaning or heirloom preservation
  • Return cake rental items (plateau, cake boards, separator plates, etc.)
  • Return gifts and personal items to bride and groom or designated representative