Full Service Wedding Coordination

This package was created for the bride who ventured into wedding planning on her own and has quickly realized she needs the creative ideas, guidance and support that only a professional consultant can provide. No matter where you are in the planning process, we can step in and oversee your remaining plans and give you the peace of mind you deserve and the ability to truly enjoy this exciting time in your life.


Pre Wedding
  • Develop budget breakdown and manage wedding costs
    • Provide corresponding budgets to vendors prior to vendor selection appointments
    • Negotiate contracts
    • Manage budget and provide budget updates

  • Prepare project plan (month-to-month checklist of tasks for each month between now and the wedding)
  • Unlimited meetings, phone calls, and emails necessary to plan and evaluate all wedding details
  • Provide all vendor referrals. Schedule all vendor selection appointments. List may include but is not limited to the below:

    • Ceremony Site, Reception Venue, Caterer, Band, Photographer, Videographer, Florist, Linens, Lighting, Cakes, Ceremony Musicians, Cocktail Hour Musicians, Transportation, Tuxedos, Rentals, Security, Valet, Hair and Makeup, Gowns, Dance Lessons

  • Schedule and attend vendor selection interviews (limited to 6) - Suggested list below (can be interchanged):
    • 3 site visits or catering selection meetings (if applicable)
    • 2 floral design meetings
    • 1 save-the-date/invitation design meeting
    • Ongoing phone calls, correspondence, and meetings as necessary to plan all detail and confirm all vendors

  • Prepare payment schedule and provide reminders on all vendor contract balances and payment due dates
  • Procure hotel room block agreements
  • Assist with save-the-dates and invitation wording
  • Provide calligraphy template for guest list preparation
  • Coordinate and attend menu trial. Assist with menu design, timeline discussion, and room layout development
  • Coordinate and attend mock table setting. Facilitate delivery of sample floral centerpiece, chairs, chargers, linens, and specialty china.
  • Schedule and attend ceremony music meeting. For any ceremony location, assist with music selection. Afterwards, prepare program draft, and facilitate any necessary proof revisions and program production.
  • Schedule bridal portrait session and corresponding hair and makeup sessions. Order portrait bouquet and schedule dress pickup. Deliver gown and bouquet to bride’s dressing site.
  • Develop ideas for favors and favor packaging. Order favors and packaging as requested.
  • Schedule transportation (limousines, exit cars, shuttle buses, airport transportation, specialty vehicles)
  • Facilitate the production of all items needed for seated reception (escort cards, menu cards, table numbers, etc.)
  • Provide final headcount to catering manager by due date and reconcile needed quantities of centerpieces, linens, chairs, menus, programs, and favors
  • Plan ceremony and discuss family information, pew seating, processional and recessional order
  • Prepare detailed wedding day itinerary; distribute to all vendors.
  • Pickup all personal items from bride (guest book, pen, bridal portrait, toasting flutes, sign-in book, cake knife, menu cards, table numbers, escort cards, favors, programs, etc.) and transport to ceremony and reception venue where appropriate. Set up these items on event day.
  • Prepare bridal party itinerary and distribute at rehearsal. Discuss high points at rehearsal so that all needed bridal party is aware of wedding schedule.
  • Develop out-of-town guest welcome letter, itinerary, map, and directions to rehearsal dinner, ceremony, reception, and any other special locations, as well as “Things to Do in Houston” List. Send this to Client for inclusion in welcome bags or distribution at hotel check-in desk.
  • Attend ceremony rehearsal and coordinate ceremony
  • Arrange for wedding day prep-time food and beverages for bridal party
  • Arrange for any special requests (champagne for couple’s drive from ceremony to reception, cake and to-go box sent to couple’s honeymoon suite, etc.)

Wedding Day
  • Complete wedding day coverage:
    • Manage wedding day timeline
    • Manage vendor set-up at ceremony and reception venue
    • Setup alphabetized escort cards, guest book and pen, bridal portrait or other special photos, toasting flutes, cake knife & server, table numbers at reception site
    • Distribute vendor balances
    • Coordinate transportation
    • Manage hair and makeup schedule
    • Deliver bridal gown to ceremony site
    • Assist bride and wedding party in dressing room prior to ceremony
    • Deliver wedding programs to ceremony site
    • Distribute personal flowers (bouquets, boutonnieres, corsages, etc.)
    • Coordinate and time ushers, house party, readers, ceremony musicians, parents/grandparents, bridesmaids, groomsmen, and bride and groom
    • Check couple into honeymoon suite; arrange for overnight bags to be delivered to room
    • Bustle bride's dress and arrange for refreshments upon couple's arrival to reception
    • Coordinate entertainment and all announcements and events throughout evening (special dances, cake cutting, toasts, bouquet toss, couple's exit, etc.)
    • Collect all gifts and personal items

Post Wedding
  • Pick-up tuxedoe rentals from designated hotel and return to rental location
  • Pick up bride’s dress and take for cleaning or heirloom preservation
  • Return all rental items (plateau, cake boards, separator plates, etc.)
  • Return all gifts and personal items to bride and groom or to designated representative