Day-Of Wedding Coordination

This package is for the “all together” bride who’s finished all her planning and is now just waiting for the wedding day to arrive. She knows however that someone needs to be at the helm to ensure that her wedding day is perfectly orchestrated and that her vision comes to fruition.


Pre Wedding (2 weeks prior to date)
  • Planning meetings (limited to 1), phone calls, and e-mails necessary to finalize wedding details
    • Review detailed itinerary checklist with bride to confirm all desired wedding-weekend requirements

  • Obtain copies of all vendor contracts
    • Contact all vendors and inform them of Belle of the Ball assistance
    • Confirm all contract details (deliveries, set-up times, dismantling times, etc.)

  • Provide final headcount to catering manager by due date and reconcile needed quantities of centerpieces, linens, chairs, menus, programs, and favors
  • Plan ceremony and discuss family information, pew seating, processional and recessional order
  • Prepare detailed wedding day itinerary; distribute to all vendors.
  • Obtain all personal items from bride (guest book, pen, bridal portrait, toasting flutes, sign-in book, cake knife, menu cards, table numbers, escort cards, favors, programs, etc.) and transport to ceremony and reception venue where appropriate. Set up these items on event day.
  • Attend ceremony rehearsal and coordinate ceremony

Wedding Day
  • Complete wedding day coverage:
    • Manage wedding day timeline
    • Manage vendor set-up at ceremony site and reception venue
    • Setup alphabetized escort cards, guest book and pen, bridal portrait or other special photos, toasting flutes, cake knife & server, table numbers at reception site
    • Distribute final vendor balances
    • Coordinate transportation
    • Manage hair and makeup schedule
    • Deliver bridal gown ceremony site
    • Assist bride and wedding party in dressing room prior to ceremony
    • Deliver wedding programs to ceremony site
    • Distribute personal flowers (bouquets, boutonnieres, corsages, etc.)
    • Coordinate and time ushers, house party, readers, ceremony musicians, parents/grandparents, bridesmaids, groomsmen, and bride and groom
    • Check couple into honeymoon suite; arrange for overnight bags to be delivered to room
    • Bustle bride's dress and arrange for refreshments upon couple's arrival to reception
    • Coordinate entertainment and all announcements and events throughout the evening (special dances, cake cutting, toasts, bouquet toss, couple's exit etc.)
    • Collect all gifts and personal items